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FlairX Inc. Privacy Policy

Last Updated: January 16, 2026

FlairX Inc. values your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and protect information when you use our website https://www.flairx.ai and our services.

This policy applies to all users of the FlairX platform, including candidates, interviewers, clients/employers, and internal/admin users.

1. Information We Collect

We collect different types of data depending on the user's role and interaction with the platform.

A. Candidates

  • Personal identifiers: name, email, phone number
  • Address details (as provided in resumes or profiles)
  • Resume or profile information: education, skills, work experience
  • Interview responses: AI interview answers, video/audio recordings, transcripts
  • Assessment results and AI-generated insights
  • Device and usage data: IP address, browser type, session logs

B. Interviewers

  • Name, email, professional background
  • Interview schedules and availability
  • Interview feedback, ratings, and notes
  • Audio/video recordings (if applicable)
  • Platform usage data and activity logs

C. Clients / Employers

  • Company name, company address, work email, role/title
  • Job descriptions and hiring requirements
  • Interview results, candidate evaluations, and AI insights
  • Billing and payment-related information
  • Platform usage analytics

D. Internal / Admin Users

  • Account credentials and role-based access permissions
  • Configuration settings
  • Audit logs and system activity history

2. How We Use Your Information

We use collected data to:

  • Operate and improve our AI and human interview services
  • Schedule, conduct, and evaluate interviews
  • Generate skill-based, unbiased interview insights
  • Improve AI accuracy, reliability, and fraud detection
  • Communicate operational, support, and administrative messages
  • Comply with legal, regulatory, and contractual obligations

3. AI & Automated Decision Making

FlairX uses AI to assist with interview evaluations:

  • AI analyzes candidate responses for skills, communication, and problem-solving
  • AI is designed to reduce bias and focus on capability rather than background
  • Final hiring decisions are always made by employers
  • AI outputs support—not replace—human decision-making

4. Data Sharing & Disclosure

FlairX Inc. does not sell personal data. Data may be shared only with:

  • Employers using FlairX for hiring purposes
  • Trusted service providers (cloud infrastructure, analytics, communications, payments)
  • Legal or regulatory authorities when required by law

All third parties are contractually required to protect data confidentiality.

5. Data Storage & Security

  • Data is protected using industry-standard security and encryption practices
  • Access is restricted to authorized personnel
  • Regular security reviews are conducted
  • While we take strong precautions, no system can guarantee absolute security.

6. Data Retention

Data is retained only as long as necessary to:

  • Deliver services
  • Meet legal, regulatory, or contractual requirements

Employers may request deletion of candidate data in accordance with applicable laws.

7. Your Rights

Depending on your jurisdiction, you may have the right to:

  • Access your personal data
  • Request corrections
  • Request deletion
  • Withdraw consent where applicable

Requests can be sent to interviews@flairx.ai.

8. Cookies & Tracking

We use cookies and similar technologies to:

  • Maintain secure sessions
  • Improve platform experience
  • Analyze usage patterns

Cookie preferences can be managed through your browser settings.

9. International Data Transfers

FlairX Inc. operates globally. Data may be processed or stored outside your country, including the United States, in compliance with applicable data protection laws.

10. Children's Privacy

  • FlairX is not intended for individuals under the age of 18.
  • We do not knowingly collect data from minors.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised "Last Updated" date.

12. Contact Us

FlairX Inc.
Email: interviews@flairx.ai
Website: https://www.flairx.ai